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The Blueprint
The detailed guide for this solution. Use the copy-and-paste Copilot Chat prompts or the manual SharePoint fallback steps.
Back to all blueprints
Organisation-wide findability
Design an intranet that helps people find the right thing—not simply another place to publish more content.
This multi-site blueprint gives you the decisions, structures and repeatable patterns needed to build a trustworthy organisation-wide SharePoint intranet that can grow without becoming a maze.
This blueprint is for you if…
- Organisations planning a new intranet or needing to reset an existing, hard-to-navigate one
- Communications, IT and business owners who need a common publishing and ownership pattern
- Teams that need clear relationships between home, department, knowledge and process sites
- Organisations preparing a multi-site knowledge layer that supports Copilot-ready work
What changes when it is working
- A clear site map, navigation model and source-of-truth boundaries across the intranet
- Reusable patterns for home pages, department sites, news, knowledge and service content
- Publishing standards that balance discoverability, ownership and content lifecycle
- A scalable information architecture that can define further sites as the organisation evolves
What is inside the package
Three downloads. One complete way to work.
Your purchase includes the Intranet Blueprint, a short How to Use Your Blueprint visual guide and the Simply SharePoint Best Practice Guide. The detailed Blueprint shows what to create in SharePoint, how to use Copilot Chat and how to continue manually if Copilot is not available.
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How to Use Your Blueprint
A short visual guide to the Simply SharePoint method, the two routes, checkpoints and what to do when Copilot is unavailable.
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Simply SharePoint Best Practice Guide
The practical foundations for trusted sources, natural-language naming, useful metadata, ownership, lifecycle and governance.
Inside the product-specific Blueprint
One detailed guide, taking you through the components in order.
These are sections of the single detailed Blueprint—not separate workbooks, template packs or pre-built sites.
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Core sites and connected hub
Prompts to create the intranet home and associated core sites, connect the hub and establish clear site purposes and source boundaries.
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Intranet content and publishing components
Prompts to create the Current Knowledge, Publishing Drafts and Page Templates and Publishing Guidance libraries, plus the News Calendar, Intranet Requests, Site Register and Content Review lists.
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Component-by-component Copilot Chat prompts
Prompts to create each library, list, metadata field, view, formatting rule, page and navigation element from inside the relevant SharePoint component.
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Checkpoints after every component
Short checklists after each site, library and list so you confirm the required columns, views, formatting, access settings and connections.
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Existing intranet clean-up route
A staged inventory, review and decision sequence for current sites, duplicate pages, orphaned content and confusing navigation.
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Manual fallback, testing and launch
Manual SharePoint steps if Copilot is unavailable, plus testing, publishing and ongoing site-health checks.
Two routes inside every blueprint
Start fresh—or make an existing workspace trustworthy.
You do not need to throw away what already exists. The Blueprint gives you a safe sequence for a clean configuration and a separate route for cleaning up content already in use.
Route A
Build from scratch
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Map the ecosystem
Define audiences, priority tasks, existing sources and the future relationship between the hub and core sites.
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Set the publishing pattern
Agree what belongs in a site, who owns it and how users will find it through navigation, search and page cues.
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Build the core experience
Use the blueprint and prompts to create the hub, priority sites, page patterns and tested navigation.
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Create a scale rule
Make future site and content decisions consistent with a visible architecture and governance routine.
Route B
Clean up what exists
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Audit the lived intranet
Review current sites, duplicate pages, orphaned content and navigation labels people do not understand.
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Redraw the map
Assign a purpose and source boundary to each retained site; merge or retire with owner review.
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Improve content with context
Use Copilot to help inventory and group content candidates, while publishers confirm meaning and authority.
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Relaunch with standards
Introduce the new information paths, publishing routine and new-site decision process.
Where Copilot helps
Use prompts to accelerate the configuration, not to skip the thinking.
- Create reviewed site and page plans from a clear information architecture brief
- Help analyse content groups, summaries and candidate migration destinations
- Draft page copy and metadata-aware content patterns from trusted source material
- Support governed content maintenance after owners and source boundaries are clear
What remains human
The decisions that make a solution trustworthy.
- Every site has a stated purpose, target audience, owner and connection to the wider map.
- Navigation uses language people would naturally use—not internal organisation-chart labels.
- Publishing is controlled by visible ownership and review, not a once-a-year content clean-up.
- The intranet is a foundation for trusted knowledge and AI-assisted work, not an AI project in itself.
Copilot in SharePoint is required. The person following this Blueprint needs access to Copilot in SharePoint and the target workspace must meet your organisation’s licensing, tenant availability, permissions and content-governance requirements. Advanced work at scale may use Copilot Credits. If a Copilot capability is unavailable, the manual SharePoint route in the detailed Blueprint keeps the configuration moving.
Ready when you are
Get the Intranet Blueprint package.
Get the detailed Blueprint, the How to Use Your Blueprint visual guide and the Simply SharePoint Best Practice Guide—then create or clean up your Copilot-ready workspace at your own pace.